Big international conferences 'need to have good transport links'

18th September 2009

One of the fundamental elements of a successful conference is that it must be held in a venue which has strong transport links to make it easier for delegates to attend.

According to the Economist, this was one of the many downfalls of the recent annual economic forum held in Poland, with the event taking place three hours away from the nearest airport in Krynica.

Other considerations conference organisers need to take into account are accommodation, with the quality of nearby hotels important as are the restaurants.

Another problem with the event in Krynica was that the conference venue was very overcrowded, which made the whole experience less enjoyable than it could have been.

"A good rule of thumb for conference organisers is that the main auditorium should roughly match the number of participants," the publication claims.

The question of easy access was also addressed by Daphne Davies, vice-chair of the Association of British Professional Conference Organisers, who recently told Personnel Today that location is one of the most important elements for conference organisers to consider.