10th December 2009
Planning a conference can be a daunting task. This is why
there are people who make their livings entirely from planning these types of
events. While there is much to consider, one of the first things that you must
consider is the conference equipment hire that you will need. This is equipment
that you will use, and possibly that your participants will use as well. Here
are some different types of equipment to consider.
you need video equipment? Will there be a video presentation? If so, what
type of presentation will it be? Will there be multiple presentations in
different areas? You can rent equipment for your video presentations, and
it is usually quite affordable, depending on what you need, and the length
of time that you will need it. Make sure that you get the right equipment
for the type of presentation that you have.
a PA system be included in your conference equipment hire? Some
conferences are very large, and you may find that you need to rent PA
equipment, if it is not provided by the venue. PA equipment can be rented
and even installed for you at the venue, in a way that isn’t permanent.
Make sure that you take full advantage of this. Never assume that you will
not have need of a PA system, especially if you expect a large number of
you need computers? Many conferences need computers. Laptops may need to
be available for each participant, or the staff may have need of laptops
during the event. Purchasing laptops can be expensive, and depending on
people to bring their own laptops is always a problem, especially since
some laptops are not compatible with others. Renting identical laptop
computers is usually the best option for a conference.
your conference equipment hire include staging? Staging isn’t always
needed, but in some venues, depending on the size of the audience and how
they will be viewing your presentation, it may actually be required, and
it may not be supplied by the venue. All types of staging can be rented,
for just about any situation that you can imagine.
you need lighting equipment? Some conference venues need special lighting,
or special lighting effects. This often depends not only on the
presentation itself, but also on the venue where the event will be held.
Make sure that the venue has the lighting that you want, and if it
doesn’t, you can rent the lighting that you need in most cases.
As you can see, there are many different types of conference
equipment hire possibilities that you need to consider. Often, things get
overlooked regarding Audio Visual Hire, and you don’t realize you needed something until it is too late.
This is why you need to carefully plan your conference, and consider every
possibility and different scenarios. Even if you think that you won’t need a
specific type of equipment, unless you are 110% sure, make sure you have it on