Guidelines For Event Equipment Hire

10th December 2009

Planning events takes a great deal of time and

consideration. This is probably why people often hire professional event

planners from the outset, to avoid all of the problems. If you will not be

hiring an event planner, however, you will need to make sure that you have

covered everything, especially when it comes to event equipment hire. Here are

some things that you need to think about and consider from the very beginning.

  • Sound

    Equipment – Sound equipment is almost always needed at an event. This

    could be sound for a presentation, or a PA system for those who will speak

    or for announcements. DJ equipment may also be required, depending on the

    type of event that you are holding. Along with sound equipment, you may also

    require the services of a sound engineer, and this equipment and these

    services are usually best booked well in advance. Make sure that acoustics

    are also considered, and work with a sound engineer to get the equipment

    needed, or to make changes to the venue for better acoustics.

  • Video

    Equipment – Event equipment hire often includes the rental of video

    equipment. This may be equipment that is used for a presentation, or

    equipment that is rented to record the event. You may also need a video

    specialist or engineer, depending on the circumstances. Make sure that you

    have a clear idea as to what is needed, so that you can reserve equipment

    and services as far in advance as possible.

  • Lighting

    Equipment – Lighting equipment may or may not be needed depending on the

    venue for the event, as well as the time of the day or night that the

    event takes place. Lighting can be rented, and lighting engineers can even

    be hired to install the lighting in the best possible way for your event. Realize

    that you need more than light. You need the right light for the atmosphere

    that you want to create, as well as for the general safety of those

    attending your event.

  • Staging

    Equipment – Often for an event equipment hire staging is needed. This may

    be staging for the actual equipment, or staging for people who are giving

    presentations. Staging can be rented, and the costs are surprisingly

    reasonable. Staging is usually delivered, set up, and picked up and

    dismantled by the service that rents it out as well.

  • Seating

    – Will seating be needed for your audience or your guests? Will tables be

    required? What about serving tables? How many chairs are needed? All of

    these questions must be answered so that the proper equipment – in the

    proper amounts – can be reserved well in advance, and delivered on time.

Other considerations for event equipment hire and audio visual hire include

generators and power, decoration, china or other serving dishes, and even

toilets for some venues. Make sure that you have considered everything that

your audience will require during your event, as well as what you require to

hold the event so that you are not left without when the big day arrives.