10th December 2009
Planning events takes a great deal of time and
consideration. This is probably why people often hire professional event
planners from the outset, to avoid all of the problems. If you will not be
hiring an event planner, however, you will need to make sure that you have
covered everything, especially when it comes to event equipment hire. Here are
some things that you need to think about and consider from the very beginning.
Equipment – Sound equipment is almost always needed at an event. This
could be sound for a presentation, or a PA system for those who will speak
or for announcements. DJ equipment may also be required, depending on the
type of event that you are holding. Along with sound equipment, you may also
require the services of a sound engineer, and this equipment and these
services are usually best booked well in advance. Make sure that acoustics
are also considered, and work with a sound engineer to get the equipment
needed, or to make changes to the venue for better acoustics.
Equipment – Event equipment hire often includes the rental of video
equipment. This may be equipment that is used for a presentation, or
equipment that is rented to record the event. You may also need a video
specialist or engineer, depending on the circumstances. Make sure that you
have a clear idea as to what is needed, so that you can reserve equipment
and services as far in advance as possible.
Equipment – Lighting equipment may or may not be needed depending on the
venue for the event, as well as the time of the day or night that the
event takes place. Lighting can be rented, and lighting engineers can even
be hired to install the lighting in the best possible way for your event. Realize
that you need more than light. You need the right light for the atmosphere
that you want to create, as well as for the general safety of those
attending your event.
Equipment – Often for an event equipment hire staging is needed. This may
be staging for the actual equipment, or staging for people who are giving
presentations. Staging can be rented, and the costs are surprisingly
reasonable. Staging is usually delivered, set up, and picked up and
dismantled by the service that rents it out as well.
– Will seating be needed for your audience or your guests? Will tables be
required? What about serving tables? How many chairs are needed? All of
these questions must be answered so that the proper equipment – in the
proper amounts – can be reserved well in advance, and delivered on time.
Other considerations for event equipment hire and audio visual hire include
generators and power, decoration, china or other serving dishes, and even
toilets for some venues. Make sure that you have considered everything that
your audience will require during your event, as well as what you require to
hold the event so that you are not left without when the big day arrives.