10th December 2009
When you participate in any type of event that requires an
audiovisual hire, your first concern will usually be the cost of renting this
type of equipment. Your business operates on a budget, and you most likely have
a very tight budget for the planned event as well – and all equipment that must
be rented for that event comes from that budget. Some audiovisual equipment
rentals are very expensive, while others are not. There are several ways that
you can save money. Let’s take a look at some money saving ideas.
long will you need the equipment for? Short term rentals are usually the
least expensive, and are often charged by the number of days or hours the
equipment will be used. Try to determine exactly how long you will need
the equipment, and avoid renting the equipment for hours or days that
extend beyond that to save money on the rental.
you eligible for any discounts related to your audiovisual hire? Discounts
are often given for a wide variety of reasons. For example, you may be
eligible for a discount if you reserve your equipment far enough in
advance. You may be eligible for a discount if you are participating in a
certain event. Many services even give senior citizen discounts, and if
you aren’t a senior citizen, you might consider someone who meets that
criteria rent the equipment for you instead.
you opt for older equipment for a cheaper rate? Most people want the
newest and most advanced equipment possible, but it could be that your
video or audio presentation can do just as well with the use of older
equipment. Ask the sales representative about the use of older equipment
that may be available, and find out what kind of savings you may get with
the rental of that equipment.
a longer rental actually make the audiovisual hire more affordable? While
short term rentals are usually the least expensive, there are situations
where a longer rental term can make the equipment more affordable. Of
course, this is only true if you actually have need of the equipment for
that period of time. You will want to ask about this, however.
discounts being offered to participants for a certain event? Often, when
there is a large event coming up in the area, many services will offer
discounts to those who are participating in that specific event. These
savings can be quite substantial. You can find out from the event
organizer if special arrangements have been made with any services in the
area for rentals.
Never be afraid to ask questions that may net you a lower
rate for your audiovisual hire when speaking with a representative. They want
and need your business, and often, they do have discounts that you will not be
made aware of unless you ask if they exist. If you don’t ask, they will be
happy to charge you full price. However, if you do ask, they may feel that
there is hesitation on your part concerning the price of the Audio Visual Hire, and at that point, they
want to make the rental very affordable for you just to get your business.