18th March 2010
Conferences are a popular event in the world of modern communications. These gatherings are held for a variety of reasons; training seminars, annual general meetings, annual conferences and retreats are conferences held for internal communications within a company, institution, business organisation or any similar establishment. This strategy is also used to target key audiences at press launches and technical conferences.
Organising a Conference involves immense planning and includes a range of activities.
Planning a Conference:
Immaterial if it is a small or large group of participants the volume of organising remains the same. Given below are some guidelines that are essential for the planning of a conference, as well as some suggestions for advice and assistance:
1) Location & Communications: When deciding on the location you also need to look into the availability of high quality facilities and technical support. It is important that you have easy access to these facilities. The location should also have easy access for recreational programmes and pre- and post-conferences tours. You should also consider the distance that the participants will need to travel to the location, and they type of transport they intend using.
2) Choice of Venue: Once you have decided on your location, the next item on your planning list when organising a conference is the need to decide on the venue. There is a wide range that you can select from; conference halls, hotels, universities, training centres, and similar venues. Many unique venues such as; castles, stately homes, sporting venues and other tourist attractions are also being considered today. Here are some questions that you can keep in mind before settling on a venue:
Given above are a few basic questions one would need to know when organising a conference. Generally these are checked out initially in order to decide on the location and venue. Once this is settled, you can continue with the other important requirements that are needed for organising a conference.