10th December 2009
Before you just call up a rental service for your AV
equipment hire, take the time to make sure that you are getting the best
equipment, at the best possible price. This usually means shopping around, but
it doesn’t have to take a long time and it doesn’t have to be tedious at all.
Follow these guidelines.
out if the event planner has made any special arrangements. Often when
larger events are being held, the event planner, or the company that is
hired to plan the event, makes special arrangements for participants with
certain companies. Often, they have hotel discount, storage discounts,
transportation discounts, and even equipment rental discounts. Make sure
that you find out this information first.
out exactly what you need for your AV equipment hire. Check the venue and
determine exactly what is needed for the event. Do you need audio and
visual equipment? Do you need PA equipment? Do you need computers? What
about staging? Consider all of the possibilities, your presentation, your
space, and your audience.
one person in charge. There really is such as thing as having too many
chiefs and not enough Indians. When it comes to equipment rentals, you
need one person running the show. Otherwise, you are likely to end up with
one big mess. You need one person to know what is needed, and to contact
the companies that you will be getting your rentals from. This person may
be you, but if it isn’t, make sure that it is someone who is on top of
a detailed list concerning the AV equipment hire that you need. The list
really does need to be very detailed concerning the equipment that you
need, because this information will need to be relayed to a sales
representative, and it is extremely important that they have a full
understanding of your requirements. In this instance, there is absolutely
no such thing as too much information. The more detail you can provide,
the faster the process of selecting and renting equipment will be.
rental agreements. Now you are ready to start contacting rental companies,
and of course you will want to compare rental agreements. Rent as much
equipment from the same company as possible, as this is almost always
easier to deal with, but if you must rent from multiple companies in an
effort to save a great deal of money, then do so. Often, when a company
knows that you can get a better deal elsewhere for the same equipment, and
they see that you need a great deal of equipment, they will start cutting
deals with you.
If you follow these guidelines for your AV equipment hire,
you will find that the process runs much smoother. You will end up with the
equipment that you require, without missing any small details, at a price that
you can afford, and your event should run quite well. It takes work to get it
all moving in the right direction, but when your event arrives, you will be
happy that you took the time to make the best decisions possible regarding audio visual hire.