Before you just call up a rental service for your AV

equipment hire, take the time to make sure that you are getting the best

equipment, at the best possible price. This usually means shopping around, but

it doesn’t have to take a long time and it doesn’t have to be tedious at all.

Follow these guidelines.

• Find

  out if the event planner has made any special arrangements. Often when

  larger events are being held, the event planner, or the company that is

  hired to plan the event, makes special arrangements for participants with

  certain companies. Often, they have hotel discount, storage discounts,

  transportation discounts, and even equipment rental discounts. Make sure

  that you find out this information first.

• Find

  out exactly what you need for your AV equipment hire. Check the venue and

  determine exactly what is needed for the event. Do you need audio and

  visual equipment? Do you need PA equipment? Do you need computers? What

  about staging? Consider all of the possibilities, your presentation, your

  space, and your audience.

• Put

  one person in charge. There really is such as thing as having too many

  chiefs and not enough Indians. When it comes to equipment rentals, you

  need one person running the show. Otherwise, you are likely to end up with

  one big mess. You need one person to know what is needed, and to contact

  the companies that you will be getting your rentals from. This person may

  be you, but if it isn’t, make sure that it is someone who is on top of

  their game.

• Make

  a detailed list concerning the AV equipment hire that you need. The list

  really does need to be very detailed concerning the equipment that you

  need, because this information will need to be relayed to a sales

  representative, and it is extremely important that they have a full

  understanding of your requirements. In this instance, there is absolutely

  no such thing as too much information. The more detail you can provide,

  the faster the process of selecting and renting equipment will be.

• Compare

  rental agreements. Now you are ready to start contacting rental companies,

  and of course you will want to compare rental agreements. Rent as much

  equipment from the same company as possible, as this is almost always

  easier to deal with, but if you must rent from multiple companies in an

  effort to save a great deal of money, then do so. Often, when a company

  knows that you can get a better deal elsewhere for the same equipment, and

  they see that you need a great deal of equipment, they will start cutting

  deals with you.

If you follow these guidelines for your AV equipment hire,

you will find that the process runs much smoother. You will end up with the

equipment that you require, without missing any small details, at a price that

you can afford, and your event should run quite well. It takes work to get it

all moving in the right direction, but when your event arrives, you will be

happy that you took the time to make the best decisions possible regarding audio visual hire.

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